What is the purpose of this document?

At Ladels Day Nursery, we are committed to protecting the privacy and security of your personal information.

This privacy notice explains how we collect and use personal information about:

  • Employees
  • Children
  • Parents/carers

We act as a data controller, which means we decide how information is stored and used. This is in line with the General Data Protection Regulation (GDPR).

It’s important that all employees, parents, and carers read and keep this notice so you understand:

  • How and why we use your information
  • Your rights under data protection law

Data Protection Principles

We follow strict GDPR rules, meaning all personal data must be:

  • Used lawfully, fairly, and transparently
  • Collected only for valid purposes explained to you
  • Relevant and limited to what is necessary
  • Accurate and kept up to date
  • Retained only as long as necessary
  • Stored securely

The Kind of Information We Hold About You

Employees

  • Contact details, DOB, gender, next of kin
  • Bank, tax, and salary details
  • Employment history, qualifications
  • Health info, absence, disciplinary records
  • Equal opportunities monitoring data

Children

  • Name, DOB, home address, attendance
  • Health needs, allergies
  • Emergency contacts
  • Photos/videos (for development records)
  • Accident/incident reports
  • Observations, assessments, progress

Parents

  • Name, contact details
  • NI and bank details
  • Funding and safeguarding info
  • Notes from safeguarding conversations

How Is Your Information Collected?

  • Employees: Applications, DBS checks, interviews, training records
  • Parents & Children: Registration, induction, daily nursery use

How We Use Your Information

We use personal information to:

  • Meet contractual, regulatory, and legal duties
  • Keep children safe
  • Process payments & funding
  • Support children’s learning & development
  • Liaise with schools, Ofsted, and local authorities

Legal Bases for Processing

We only process your data when lawful, such as:

  • Contract performance
  • Legal obligation
  • Legitimate interest
  • Vital interests (emergencies)
  • Consent (e.g., photos, sensitive info)

Sharing Data with Third Parties

We may share info (safely & securely) with:

  • Local Authorities
  • Ofsted and regulators
  • Schools (for transitions)
  • Health & social care teams
  • DBS service providers
  • Payroll & pension providers

Criminal Conviction Data

For staff, we collect:

  • DBS check number
  • Date of check
  • Checking body
    This is essential for safeguarding.

Retention of Data

We keep data only as long as needed (legal, safeguarding, or contractual).
When no longer required, it is securely destroyed ️.

Your Data Protection Rights

You have the right to:

  • Access your data
  • Correct errors
  • Request deletion (where possible)
  • Restrict or object to processing
  • Request portability
  • Withdraw consent

Automated Decision-Making

We do not use automated decision-making for significant matters.

Contact and Updates

We may update this notice from time to time. For questions or requests, contact:

Maizie Bolt
Ladels Day Nursery
020 8764 4343 / 07484 087031
ladels@btopenworld.com

Discover a Nurturing Start for Your Child at Ladel’s Day Nursery!

Give your little one the best foundation for growth and learning in a safe, inclusive, and creative environment. At Ladel’s Day Nursery, we nurture children aged 3 months to 5 years with tailored care and engaging activities.
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